Geylang - Executive Assistant / Office Manager
About Openspace Ventures
Openspace is a leading Southeast Asian venture capital firm, finding and backing companies creating a transformative impact where tech meets life. With a wide-scale operations team and deep on-the-ground coverage, its 38+ professionals actively partner with portfolio companies to help build viable and responsible B2B and B2C businesses.Openspace is co-headquartered in Singapore and Jakarta, with active offices in Bangkok, Manila, and Ho Chi Minh City. With over US$800M in committed capital Openspace manages 6 funds which invest in Series A through Series D stage companies, and has Web3 exposure through its Ocular fund.
Our Team
Our Investment, Portfolio Success and Corporate teams work together to drive greater value creation for our portfolio companies. We have decision makers on the ground in all the markets we invest in, which ensures close collaboration, effective deal sourcing as well as the ability to act decisively when opportunities arise.
The Opportunity
We are seeking a highly motivated and detail-oriented Executive Assistant / Office Manager to join our corporate services team in Singapore. The ideal candidate will have a minimum of 3 years’ experience as a Personal Assistant or Executive Assistant, with a preference for candidates from the financial services or professional services sectors.
Key Responsibilities:
- rovide high-level comprehensive administrative support to senior executives, including managing complex calendars, scheduling meetings, and handling travel arrangements.
- Experience in administering and managing an office is a plus
- Organize internal and external meetings, ensuring that all logistics and necessary materials are prepared.
- Mentor junior corporate services team members.
- Act as the main point of contact for both internal and external stakeholders.
- Assist with office management tasks, including coordinating office supplies, facilities management, and vendor relationships.
- Support with document preparation, including reports, presentations, and other business-related materials.
- Manage day-to-day office operations to ensure a smooth and efficient working environment (e.g. Organization of inbound and outbound mail, administrative work, and general clerical support)
- Handle confidential information with discretion and professionalism.
- Serve as the primary point of contact for both internal and external stakeholders.
- Take on ad-hoc tasks as and when required.
Requirements:
- Minimum 3 years’ experience as a Personal Assistant, Executive Assistant, or similar role.
- Proven experience managing complicated diaries and international travel arrangements.
- Previous experience in the financial services or professional services industry is preferred.
- Strong organizational skills, with the ability to prioritize tasks and manage multiple responsibilities.
- Excellent communication skills, both written and verbal.
- A proactive attitude, with the ability to anticipate needs and solve problems independently.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office management tools.
- Strong attention to detail and the ability to handle sensitive matters with confidentiality.
- Working hours: 9am – 5:30pm, Mon – Fri in office (Our office is located at North Canal Road)
- Flexibility in providing out of hours cover as may be required by stakeholders
- Only Singaporean / Singapore Permanent Resident applicants will be considered.
If you are a proactive, highly organized individual with experience supporting senior executives in fast-paced environments, we would love to hear from you.