Admin & Finance Executive

About Us:

Carpe Diem is a well-established preschool in Singapore with a strong commitment to providing high-quality early childhood education. We are seeking a highly organized and detail-oriented individual to join our team as an Admin and Finance Executive.

Job Summary:

The Admin and Finance Executive will play a vital role in supporting the smooth operation of our preschool. You will be responsible for managing various administrative and financial tasks, ensuring accurate record-keeping and efficient processes.

Main Duties and Responsibilities:

• Children Enrolment: Manage the entire child enrolment process, from initial inquiries to registration completion. This includes maintaining accurate children records, processing applications, and communicating with parents.
• Fees Collection & ECDA Subsidy: Monitor school fees collection, ensuring timely payments from parents and carry out monthly reconciliation of ECDA subsidies.
• Financial Reporting: Prepare and submit accurate monthly revenue reports to management, including analysis of key financial metrics.
• Office Administration: Handle general office administration tasks, such as managing correspondence, maintaining filing systems, and providing administrative support to the school management
• Procurement: Manage the procurement process, including sourcing suppliers, negotiating prices, and placing orders for school supplies, food and materials.
• Accounts Payable: Process supplier payments efficiently and accurately, ensuring compliance with company policies and procedures.

Qualifications and Skills:

• At least 2 years of relevant experience in a similar role, preferably in the education sector.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with accounting software is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills; proven ability to collaborate effectively within a team environment.
• Ability to work independently and as part of a team.
• A proactive and solutions-oriented approach to problem-solving, working collaboratively with colleagues to find effective solutions.

Benefits:

• Competitive salary and benefits package.
• Opportunities for professional development.
• Supportive and collaborative work environment.