Receptionist

This position would be reporting to the Group Human Resorce Manager in Singapore.

Key Responsibilities:

• Greet and welcome visitors with a warm and professional demeanor
• Answer and direct incoming phone calls to the appropriate department or individual
• Maintain a clean and organized front desk area, pantry and meeting rooms
• Handle gift redemption
• Manage incoming and outgoing mail and packages/couriers
• Manage meeting room bookings and ensure appropriately equipped
• Assist in scheduling appointments and meetings as needed
• Manage travel arrangements, including flights, hotels, and ground transportation
• Provide general information to visitors and employees
• Maintain and update visitor logs and ensure security protocols are followed
• Handle administrative tasks such as photocopying, faxing, and data entry
• Manage supplies of office, printing room and pantry
• Coordinate office activities and events including food catering
• Supervise part-time cleaner and manage office cleaning schedules
• Support various departments with administrative tasks as required
• Adhere to company policies and procedures, including confidentiality and data protection.

Qualifications:

• High school diploma or equivalent.
• Previous experience in a similar role is a plus, but not required.
• Excellent interpersonal and communication skills.
• Professional appearance and demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Ability to work independently and as part of a team.
• Basic knowledge of office equipment, such as printers and photocopiers