Toa Payoh - Facilities Supervisor

Facilities Manager, report to senior Facilities Management and Procurement Manager

Key responsibilities:

Office Lease Management:

• Manage the acquisition, negotiation, and administration include contracting of office leases across all regional locations.
• Conduct market research to identify suitable office spaces aligned with business requirements.
• Ensure timely renewals and compliance with lease terms.
• Develop and implement necessary SOPs to manage our multi-country office organization efficiently, ensuring consistency and quality across all locations.

Daily Facilities Management:

• Oversee the daily operations of all regional office facilities, ensuring they are safe, functional and efficient.
• Develop and implement SOP and policies for facilities management and maintenance.
• Manage the vendors and service providers for all facility-related services.

Office Design and Build:

• Lead office design and construction projects, incl. A&A projects across the region, ensuring they meet business needs and project specifications.
• Collaborate with architects, contractors and stakeholders to deliver quality office environments that enhance employee productivity.
• Oversee project budgets and timelines, ensuring all projects are completed on schedule and within budget.
• Develop and update relevant SOP and policies.
• Regional Support and Coordination
• Serve as the primary point of contact for all facilities-related matters across the region and oversee the topics centrally.
• Foster effective communication and collaboration between different teams
• Develop reports and analyse facility performance metrics to inform strategic decisions.
• Create a process for business to suggest improvements or report issues related to the topics

Qualifications:

• Bachelor’s degree in Facilities Management, Architecture, Business Administration, or a related field.
• Minimum of 5-7 years of experience in facilities management, office leasing, or project management, preferably in a regional role or multinational environment.
• Strong understanding of health and safety regulations and facility management best practices across different countries.
• Proven experience in managing office design and construction projects.
• Excellent project management skills, with the ability to manage multiple priories and deadlines.
• Strong negotiation and communication skills; proficiency in languages relevant to the regional countries is a plus.
• Ability to travel frequently within the region as required.

Personal Attributes:

• Strong leadership qualities and the ability to work collaboratively with cross-functional teams.
• Detail-oriented with excellent organizational skills.
• Proactive work attitude and hands-on skills.
• Proactive problem-solver capable of making informed decisions in a fast-paced environment.
• Cultural sensitivity and the ability to navigate diverse work environment