Office Administration & Executive Assistant (Part Time) - Toa Payoh

Role and Responsibilities include:

• Assisting in expense claims for the team
• Performing general office administration duties efficiently, such as filing, faxing, copying, letters, etc.
• Review of office upkeep, maintenance of office equipment and supplies, stationeries, pantry supplies stocking, liaising with external vendors
• Booking of meeting venues, sending confirmation of location details to relevant parties
• Planning and organising company events and gatherings
• Review of employees’ particulars, status, helping on onboarding process, liaison with career offices of universities for fresh graduate placements, internships and traineeships
• Assisting in timely insurance renewal
• Assisting on other operational support matters such as IT, ad hoc projects, etc.
• Lead office decoration efforts during festive seasons (e.g. Chinese New Year, Christmas, etc.)
• Lead process from sourcing to sending out corporate gifts
• Other adhoc support

• Executive assistant duties for senior team, including, but not limited to, sending out calendar invites, supporting with arranging of meetings, claims, etc.
• Reviewing of visa requirements for travel
• Coordinating travel scheduling for flights and hotels, as well as its reimbursement in a timely manner as required
• Supporting the Senior team as needed on adhoc basis

Candidate Profile:

• Diploma or Bachelor’s Degree in any field from a reputable institution.
• LCCI Private Secretary’s Diploma qualification preferred but not essential.
• 1-3 years prior working experience, preferably in a similar role.

We are looking for someone with impeccable professionalism, strong ownership mentality and ability to take initiative and risk, and with high ambition for high quality achievements.