Senior Procurement Executive/Assistant Manager, Procurement - Punggol

Job Description:

• Support project procurement for Singapore and overseas subsidiaries by consolidating project orders for material supply planning, ordering and delivery
• Support the operations management team and general administration in terms of procurement (including raw material and spare parts of the rooftop solar PV system) and services needed for the daily plants and office operations
• Manage the Purchase Order (PO), receipt, and invoice process by requester in the procurement system (Precoro System) to ensure that goods and services are procured in compliance with required technical specifications, local laws and regulations, competitive pricing, and timely delivery for project implementation and smooth day-to-day operations
• Support sourcing activities (both competitive and non-competitive) through the quotation or tendering process
• Support in negotiating pricing and commercial terms, and in preparing the Quote Comparison Form (QCF) along with a detailed quote comparison analysis for selecting suppliers in accordance with the defined project strategy and Approved Vendor List
• Organize technical/commercial clarification and negotiation meeting when required
• Initiate New Supplier Registration (NSR) as needed, including coordination with Group Procurement
• Prepare the Purchase Order in the Procurement System, ensuring that delivery lead time, payment terms, and other key commercial terms and conditions (as quoted) are included. Monitor the approval, signing, and timely issuance of the order
• Follow up on Purchase Order acceptance by the supplier
• Support in preparing other commercial documents, such as contracts/agreements when required
• Provide support for logistics requirements, optimizing processes to ensure timely delivery and cost efficiency
• Logistics sourcing – choosing the most cost-effective transportation for imports while ensuring timely delivery
• Logistics arrangement – organizing transportation for purchased goods, ensuring timely customs clearance, and completing necessary documentation for imports
• Warehousing – managing storage requirements for project implementation
• Support the implementation and compliances of ISO 45001/9001) processes and Group Procurement Policy such as:
• New Supplier Registration (NSR)
• Supplier’s compliance with company’s policies i.e. ABC, SCoC and Sustainability
• Approved Supplier List (ASL)
• Supplier performance evaluation – reliability and performance
• Cross-Functional Collaboration - Participate in regular site management meetings to understand operational issues affecting procurement activities and report on the status of these activities
• Maintain inventory list for office and warehouse stock – monthly reconciliation and update
• Perform other tasks as assigned by the superior

Job Requirements:

• Minimum of an Advanced Diploma or Degree in Supply Chain, Finance, Business Management, Engineering or a related field, with relevant end-to-end procurement experience
• At least 5 years of relevant work experience in supply chain management within the Engineering, Procurement & Construction (EPC) and oil & gas sectors
• Proven track record in Procurement, Project Controls, Supply Chain management, Contracts and Office Administration, HSE and certifications
• Experience in project coordination and wholistic support functions
• Knowledge of Procurement ERP experience, Import tax, custom duties, HS codes, FTA, logistic planning
• Knowledge of Renewable Energy and Solar industry operations and materials would be an added advantage
• Excellent team player with high integrity, self-driven and results oriented
• Excellent administration and coordination skills
• Positive attitude, proactive and hardworking
• Goal-oriented with an independent working style, committed and initiative
• Strong project management, analytical skills and resourceful will be added value
• Ability to multi-task, work under pressure and manage tight deadlines
• Strong communication skills with an excellent command of both verbal and written English