Office Manager - Bukit Merah

Position Summary:

We are seeking a highly organized, proactive, and dynamic Office Manager to oversee daily operations and ensure our office runs smoothly and efficiently. The Office Manager will play a critical role in creating a positive work environment, supporting staff, and ensuring administrative excellence across all departments.

Key Responsibilities:

• Manage day-to-day office operations, including supplies, facilities, and vendor relationships.
• Maintain office efficiency by organizing office procedures, systems, and layouts.
• Oversee scheduling of meetings, appointments, and company events.
• Maintain up-to-date price list of all external suppliers, facilities and vendors.

• Search and create the list of relevant tenders for the company.
• Prepare all required documents for each tender according to the tender specifications.
• Upload all required documents to the tender platform a day before the due date for submission.
• Maintain up-to-date certifications of all training staffs (internal and external)
• Maintain up-to date certifications of all external partners (caterer etc...)

• Act as the first point of contact for internal teams and external stakeholders.
• Support onboarding of new employees (desk setup, IT requests, orientation materials).
• Foster a positive, organized, and productive work environment.

• Manage office budgets, petty cash, and vendor invoicing.
• Coordinate with Finance on purchasing, billing, and expense reporting.

• Liaise with building management for repairs, security, and maintenance.
• Ensure health, safety, and regulatory compliance in the office environment.

• Handle general communications and dissemination of information internally.
• Organize and manage company records, policies, and important documents.
• Plan and coordinate office events, meetings, celebrations, and team-building activities.