Accounts Payable Assistant - Choa Chu Kang - ref. c92334703

Accounts Payable Assistant (Healthcare Industry)

Data Entry, Invoice Processing & Payment Voucher (PV) Preparation:

• Accurately input vendor invoices and payment details into the accounting system.
• Ensure invoices are properly coded and matched with purchase orders where applicable.
• Assist in tracking invoice approvals and payment statuses.
• Prepare payment vouchers (PV) based on approved invoices and supporting documents.
• Ensure all PVs are complete, accurate, and approved before submission.
• Maintain proper documentation and filing of PVs for audit and compliance purposes.

Document Verification & Checking:

• Review invoices, payment vouchers, and supporting documents for accuracy and completeness.
• Cross-check payee details, invoice amounts, and payment instructions before submission.
• Highlight discrepancies or missing information to the AP team for resolution.

Administrative & Compliance Support:

• Maintain proper filing of invoices, PVs, and other AP-related documents for audit and compliance.
• Assist in preparing basic reports or summaries of AP transactions as required.
• Ensure compliance with internal policies and finance procedures.

Vendor & Internal Coordination:

• Assist in liaising with vendors for invoice clarifications or missing documents.
• Support communication with internal teams regarding invoice processing and payment follow-ups.

Requirements:

• Qualifications: Minimum O-Level, diploma in Accounting (or relevant experience).
• Experience: 1–2 years of experience in data entry, accounts payable, or administrative support.
• Skills:Strong attention to detail and accuracy.

Proficiency in Microsoft Excel and accounting software (e.g., Business Central).

Ability to work efficiently in a fast-paced environment.

Preferred Experience:

• Prior experience in accounts payable or finance administration.
• Familiarity with healthcare finance or multi-clinic operations.