Executive Assistant - Choa Chu Kang
About the Role
We are looking for a proactive and highly organized Executive Assistant (EA) to provide high-level administrative support to the Managing Director and senior leadership at Business Tax Accountancy Pte Ltd (BTA). The EA will play a crucial role in streamlining operations, managing schedules, and ensuring the efficient functioning of the office.
Key Responsibilities:
- Executive Support
- Manage the Managing Director’s calendar, schedule meetings, and coordinate appointments.
- Screen and prioritize emails, calls, and correspondence.
- Prepare and edit reports, presentations, and documents for internal and external use.
- Handle confidential matters with discretion and professionalism.
- Administrative & Office Management
- Oversee day-to-day office operations, ensuring efficiency and organization.
- Maintain and update company records, files, and databases.
- Manage office supplies, IT equipment, and liaise with vendors for office-related needs.
- Coordination & Communication
- Act as a liaison between internal teams, external stakeholders, and clients.
- Organize and follow up on action items from meetings and projects.
- Assist in HR matters, such as coordinating interviews, onboarding new employees, and tracking leave records.
- Finance & Business Support
- Assist in expense tracking and invoice management.
- Support procurement and vendor negotiations when needed.
- Special Projects & Other Duties
- Support business initiatives and projects assigned by the Managing Director.
- Conduct research and compile reports for strategic planning.
- Take initiative in improving workflow and operational efficiency.
Requirements
✅ Diploma/Degree in Business Administration, Finance, Accounting, or related fields.
✅ At least 1-3 years of experience as an Executive Assistant, Office Manager, or in a similar role.
✅ Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).
✅ Excellent written and verbal communication skills.
✅ Highly organized, detail-oriented, and capable of managing multiple tasks.
✅ Ability to work independently with minimal supervision and maintain confidentiality.
✅ Strong problem-solving skills and proactive mindset.