Geylang - Secretary / Personal Assistant

We are seeking a highly experienced and proactive Secretary / Personal Assistant (PA) to support the Director in managing his professional and personal commitments. To be successful in this role, you should possess strong organisational skills and problem-solving capability; flexibility to adapt to changes and able to exercise sound judgement to prioritise multiple tasks.

Job Description:

• Provide high level administrative/secretarial support to the Director
• Undertake administrative tasks such as billings, arranging couriers, meeting room bookings, making restaurant bookings, making travel arrangements, and arranging corporate gifting and logistics for off-site meetings
• Plan travel and itineraries, including flights, accommodation, and ground transportation for both business and personal trips for the Director and his family members
• Answer and filter phone calls and emails before directing them to the relevant departments
• Manage calendar including organising meetings, lunch and dinner engagements, scheduling appointments, and sending reminders
• Assist in preparation of presentation materials, reports etc.
• Prepare and manage communications via e-mail, phone and other channels on behalf of the Director
• Prepare and ensure timely submission of Director’s monthly expenses claims
• Welcome and attend to visitors/guests who come into the office
• Coordinate events and catering for senior management
• Support and assist the Director in any special projects or ad-hoc duties

Job Requirements:

• Minimum Diploma in Business Administration or equivalent
• Minimum 5 years’ of experience in an administrative and personal assistant role supporting senior management or business owners
• Meticulous and attention to detail; strong organizational and the ability to multi-task effectively while remaining calm and professional under pressure
• Proficiency in MS office applications (Word, Excel, PowerPoint, Outlook)
• Ability to handle counterparts from all over the world and flexible to respond to urgent request outside regular office hours / Europe and USA time zones.
• Ability to handle confidential information with discretion and maintain a high level of professionalism
• Able to communicate effectively in English and Mandarin as liaison with Mandarin-speaking counterparts is required
• Excellent interpersonal skills and ability to build rapport and interact with internal and external stakeholders at all levels
• Flexible and ability to adapt to changing priorities, able to handle ambiguity and thrive in fast-paced and dynamic environment

We offer attractive salary, fringe benefits and long-term career development opportunities to the right candidate. Interested parties, please click “Apply” and upload your full resume (include current and expected remuneration package).

We are an equal opportunity employer. The information you provide will be treated in strict confidence and used for recruitment purpose only. You may visit us at https://gp.industries for more information.

We regret to inform that only short-listed candidates will be notified.