Executive Assistant - Bukit Batok

Employment Type: Full-Time

About the Role:

The EA will work closely with the CEO, shadowing department heads across various business functions to gain a deep understanding of operations, challenges, and workflows. This role is pivotal in ensuring seamless communication between the CEO and the company’s leadership team, acting as a key liaison to facilitate efficiency and problem-solving.

Key Responsibilities:

Strategic Support & Coordination:

• Work directly with the CEO to support all aspects of his daily work routine.
• Serve as a key point of contact between the CEO and department heads, ensuring smooth communication and follow-ups on key initiatives.
• Gather insights from department heads regarding operational challenges and provide concise, structured reports to the CEO.
• Proactively identify issues within various departments and support the CEO in brainstorming and implementing solutions.

Departmental Shadowing & Operational Understanding:

• Spend a few weeks per department shadowing the Heads of Department (HODs) across: Accounts, Tax, Company Secretary, Compliance, Business Development, HR, Technology, Admin, Marketing, and Legal.
• Gain a comprehensive understanding of each department’s workflows, challenges, and key performance metrics.
• Compile insights into structured reports to help the CEO make informed strategic decisions.

Administrative & Executive Support:

• Manage the CEO’s calendar, scheduling meetings, appointments, and engagements efficiently.
• Handle confidential correspondence, documents, and reports with discretion and professionalism.
• Organize and prepare materials for executive meetings, including minutes, presentations, and reports.
• Coordinate travel, accommodation, and other logistics for the CEO as required.

Communication & Stakeholder Management:

• Act as a liaison between the CEO and internal/external stakeholders.
• Draft emails, reports, and presentations on behalf of the CEO.
• Ensure timely follow-ups on key discussions and decisions across various business functions.

Project Management & Problem-Solving:

• Support the CEO in executing special projects, research, and initiatives as required.
• Provide recommendations and actionable insights to improve business efficiency.
• Assist in identifying and addressing bottlenecks across different departments.

Requirements:

• Experience: At least 1-3 years of experience in an executive assistant, business operations, or strategic coordination role.
• Industry Background: Prior experience in a corporate or fast-paced business environment is preferred, though candidates from different industries will be considered.
• Adaptability & Learning: Ability to quickly grasp new industry knowledge and business processes.
• Strong Communication Skills: Excellent verbal and written communication skills, with the ability to engage confidently with senior leadership.
• Problem-Solving Ability: Strategic thinker with a proactive approach to identifying and solving business challenges.
• Organizational Skills: Highly organized, detail-oriented, and capable of handling multiple priorities simultaneously.
• Confidentiality & Professionalism: Ability to handle sensitive information with discretion.
• Tech-Savvy: Comfortable with business productivity tools (e.g., Microsoft Office, Google Suite, project management software).

• Work closely with a visionary CEO and gain first-hand exposure to strategic decision-making.
• Develop a deep understanding of multiple business functions through cross-departmental training.
• Be a part of a high-growth, award-winning corporate service provider recognized for excellence in the industry.
• Competitive salary, benefits, and professional development opportunities.

How to Apply:

Interested candidates should submit their resume and a brief cover letter detailing their relevant experience and motivation for applying to [HR@marginwheeler.com]. We look forward to hearing from you!