Executive Secretary (Japanese Speaking) - Geylang

Reference ID: 35371

Our client, a prominent Japanese trading firm, is seeking a Japanese-speaking Executive Secretary to provide dedicated support to the Chief Regional Officer (CRO) for the Asia & Oceania Region and the General Manager of their Singapore Branch.

• Provide full secretarial support to the Chief Regional Officer (CRO) in Asia & Oceania Region/General Manager (GM) of the Singapore Branch in his daily duties and affairs, concerning managing the Branch Offices and subsidiaries in the Asia-Oceania region.
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments.
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itineraries following business meetings schedules etc.
• Manage the accounting documentation for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions.
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events.
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters.
• Maintain good relationships with internal/external stakeholders at all levels for effective communications; including closely liaising with company drivers to coordinate Management’s daily transportation matters.
• Manage department assets and office miscellaneous items for the Management’s Office.
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise such as changing worn-out lighting or water leakages etc., as well as communicating regularly with the domestic helper.
• Provide support to maintain the administrative documentation system for the Management such as record keeping of confidential/important documents etc., and handle any sensitive and confidential information with utmost professionalism and discretion.
• Any other ad-hoc administrative tasks to be assigned.

• AWS
• Variable Bonus (based on company and individual performance)
• Annual Leave: 14 days
• Medical Leave
• Comprehensive Medical Insurance, including dental benefits!

• Minimum Bachelor's Degree in Business Administration or equivalent
• At least 5 years of experience in C-suite management.
• Fluency in English and Japanese (minimum JLPT N2 level) for effective communication via phone calls, emails, and meetings with head offices in Tokyo, as well as local and expatriate staff in branch offices and subsidiaries

• Proficiency in MS Office applications
• Familiarity with accounting systems, such as SAP, is advantageous

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051