(Senior) Executive / Asst Manager, Nursing Administration (3-Years Contract) - Bukit Merah
Career in the Hospital
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.
At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.
About Department and Purpose of the Position
This position provides comprehensive administrative and coordination support to the learning and development function of the Nursing Department. They are responsible for managing various portfolios related to nursing education, professional development, and administrative processes.
Primary Responsibilities and Duties (80%)- Ensure smooth administration and efficient support to the Nurse Educators in the hospital. Guide administrative staff in the execution and processing of nursing learning and development functions.
- Coordinate and manage a comprehensive range of education programs for the Nursing Department. This includes hospital visits and attachments, Certificate of Competency (CoC) courses, Return to Nursing Course, Health Manpower Development Plan (HMDP), and similar programmes.
- Oversee all aspects of these programs, including managing nominations, registrations, record-keeping, course announcements, and providing necessary logistical and administrative support.
- Liaise with vendors, staff, and relevant authorities to manage external sponsorships, agreements, and training initiatives. This includes ensuring compliance with HR policies, reviewing agreements, and managing billing and reimbursement processes.
- Provide administrative support to Nurse Educators for students' clinical postings, ensuring smooth coordination between educational institutions and clinical areas.
- Oversee financial and administrative aspects, including processing staff honorarium and student allowance payments, prepare annual budget reports, and tracking of external funding.
- Work closely with internal departments (HR, Finance) and external agencies (ICA, MOM, SNB) to drive nursing training initiatives. Ensure that hospital training needs are met, including budget utilization, training and e-learning hours fulfillment, talent development award placements, and other funded staff development programme placements.
- Serve as secretariat for key committees, including the Collaborative Prescribing (CP) Practitioners Workgroup and Nursing Credentialing Committee. Coordinate meetings, prepare minutes, process applications, and maintain databases for audits and submissions to MOH.
- Participate and make contributions in meetings with the nursing management and external parties as required.
- Coordinate special projects for Nursing Education and support activities organized by the Nursing Department.
- Support the production and distribution of nursing communications, such as e-magazines, and assist with special projects such as digitalization and process improvements.
- Undertakes any other tasks assigned by the Section Heads, Assistant Director of Nursing (Education) and Chief Nurse.
- Bachelor’s degree in business administration, Arts and Social Sciences, or equivalent
- Proficiency in MS Office applications
- Good understanding of hospital operations
- Prior working experience in healthcare setting or training-related experience preferred.
- Strong organizational and multitasking skills.
- Excellent attention to detail and analytical abilities.
- Strong interpersonal and communication skills, with good business writing.
- Ability to work independently in a fast-paced environment.
- Flexible, adaptable, and positive work attitude.
- Team player with ability to work with all levels of staff.
Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together.
Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth.The challenges you encounter in this rapidly evolving industry push you to constantly expand your knowledge and skills, as well as encourage lifelong learning.
Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.