[ref. k796318] Senior HR Executive/Assistant Manager - Toa Payoh

Reference ID: 36382

Our client is a global FMCG company specializing in baby and maternity products. They are seeking urgently for a Senior HR Executive/Assistant Manager.

You will report directly to the Managing Director & CEO.

1. HR Operations & Compliance

• Oversee daily HR operations, including recruitment, payroll administration, employee benefits, training, and performance management.
• Ensure compliance with employment legislation and statutory requirements by maintaining HR policies, the employee handbook, and company policies.
• Prepare and manage employment-related documentation, including offer letters, contracts, onboarding, offboarding, and work pass applications, renewals, and cancellations.

1. Recruitment & Talent Acquisition

• Manage the full recruitment cycle, including job interviews, salary negotiations, and job offers.
• Maintain and update job descriptions and the organizational chart.

1. Payroll & Compensation

• Process monthly payroll, CPF submissions, and payroll reporting.
• Submit staff income details to IRAS for auto-inclusion and handle IR21 tax clearance for departing foreign employees.
• Administer annual salary increments and performance bonus payouts in line with the performance appraisal cycle.

1. Employee Benefits & Welfare

• Manage employee benefits, including leave administration and government-paid claims (childcare, maternity, paternity, NS makeup).
• Oversee medical claims and employee insurance, including Group Hospitalization, Personal Accident, Group Term Life, Workmen Injury Compensation, and health screening packages.
• Plan and organize company welfare events such as incentive trips, team-building activities, annual dinners, and employee gatherings.

1. Training & Performance Management

• Identify and recommend relevant training programs and conduct training evaluations.
• Manage the performance appraisal cycle, including annual KPI setting and mid-year reviews.

1. Budgeting & Audits

• Assist in preparing the HR budget, monitor expenses, and forecast costs.
• Prepare documents for government surveys, salary reports, and annual audits (ISO, JSOX, and accounting audits).
• Employee Engagement & Communication
• Implement engagement activities and propose initiatives to improve employee satisfaction.
• Conduct the annual Regional Employee Opinion Survey, analyze data, and support action plan development.
• Organize and lead quarterly regional HR meetings for knowledge sharing and internal discussions.

1. Administrative & Expatriate Support

• Manage company-leased vehicle contracts and expatriate accommodation tenancy renewals.
• Handle any other ad hoc HR-related tasks as assigned.

• Variable Bonus (Based on company and individual performance)
• Annual Leave: 14 days (up to a maximum of 21 days)
• Medical Leave: 14 days
• Medical Claims: Up to $450 per year
• Annual Health Screening: $300
• Flexible Working Hours (Based on department): Options include 9:00 am to 5:45 pm, 8:45 am to 5:30 pm, or 9:30 am to 6:15 pm
• Work From Home: 1 day every Wednesday

• Minimum Diploma holder in Human Resources Management
• 3-5 years of experience in full-spectrum HR, including recruitment, payroll administration, employee benefits, training, and performance management.
• Strong hands-on experience in HR operations and comfortable working in a sole contributor role independently
• Proficiency in Microsoft Excel, with experience in HR budgeting, forecasting, and expense management.
• Knowledge of the Singapore Employment Act, MOM regulatory guidelines, and all levels of work pass & employment pass requirements.
• Working experience with Sage Easypay or any other HR software
• Ability to join within immediate or short notice

• Experience working in an FMCG/Japanese company is a plus!

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051