[ref. u06128517] Facilities, Admin & Customer Service Executive - Bukit Merah

We are looking for a Facility, Admin, and Customer Service Executive to ensure the smooth operation of office facilities while providing administrative and customer support. The successful candidate will be responsible for managing facility-related tasks, coordinating maintenance, and performing various administrative duties to maintain an organized, efficient, and well-maintained workplace.

What you will do:

Facility Management:

• Assist to oversee the maintenance, cleanliness, and organization of office facilities, ensuring a safe and comfortable working environment.
• Coordinate with external vendors and contractors when required, for repairs, maintenance, and facility upgrades.
• Conduct regular inspections of the premises to identify areas requiring maintenance or improvements.
• Ensure compliance with health, safety, and environmental regulations in the workplace.
• Manage office supplies and equipment, ensuring that all items are in working order and available when needed.
• Any other duties assign by the CEO from time to time

Administrative and Customer’s Support:

• Provide general administrative duties
• Prepare reports, presentations, and other documentation as required by management.
• Assist with data entry and maintain accurate records for facility-related activities.
• Coordinate and manage company events, office celebrations, and meetings.
• Maintain office filing and payment systems, both physical and digital, ensuring all documents are organized and accessible.
• Monthly submission of lab test or report to respective gov agencies
• Serve as a point of contact for employees and customers regarding facility-related requests or issues.
• Assist CEO on customer service activities
• Any other duties assign by the CEO from time to time

How you will stand out:

• Diploma in Business Administration, Facility Management, or a related field.
• 1-2 years of experience in facility management or administrative support (preferred).
• Knowledge of building systems, maintenance procedures, and health & safety regulations.
• Strong organizational, multitasking, and time management skills.
• Ability to work independently, take initiative, and manage competing priorities.
• Excellent communication skills (verbal & written) and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience with facility management software and budget tracking.

Preferred Qualities:

• Strong negotiation skills for vendor and service provider management.
• Event planning or coordination experience.
• Detail-oriented, proactive, and strong problem-solving skills.
• Strong interpersonal and teamwork skills.
• Reliable, responsible, and adaptable.