Toa Payoh - Legal Secretaries (Permanent/Contract)
We are seeking legal secretaries who are enthusiastic and capable of handling a diverse range of responsibilities.
Capable of supporting 6 to 8 attorneys with daily office operations, including document preparation, scheduling, and general administrative tasks; and demonstrating adaptability, confidentiality, and strong organisational skills to meet dynamic office needs
Responsibilities:
- Diary and inbox management
- Building and maintaining client and internal relationships
- Handling of confidential materials
- Travel arrangements and managing trip meeting schedules
- Matter management including opening and closing files, archiving, electronic filing, and physical filing
- Running court searches, preparing bundles and transcribing
- Perform word processing tasks (i.e., transcribing / proofreading various legal documentation including marked-ups);
- Billing, expense management and reporting
- Covering Reception on a rotating roster
- Assisting in the coordination of internal and external events in the firm
- Other general administrative tasks
About you:
- Strong verbal and written skills
- At least five years’ experience in a legal support role in a law firm
- Litigation experience highly desirable
- Meticulous, able to work independently, take initiative, polite and with positive working attitude
- Strong sense of responsibility and excellent organizational skills
- Ability to analyse, problem solve and apply appropriate use of judgement
- Ability to communicate clearly and concisely
- Excellent interpersonal skills and high level of professionalism
- Advanced knowledge of Outlook, Word, Excel and PowerPoint
- Sound knowledge of the monthly billing process in a legal environment
The job description is indicative only and does not represent an exhaustive list of responsibilities. The successful candidate will be offered monthly remuneration which will be competitive with leading international law firms, and commensurate with his or her experience.
Interested applicants please click and apply with an updated resume. We will only contact shortlisted applicants.