Toa Payoh - Receptionist cum Personal Assistant

MERIDIAN ENERGY PTE. LTD.

Through collaboration with key business partners across the globe, we connect demands and supplies professionally and responsibly to meet the energy needs of our clients. We’re focused on developing a niche business for our refinery network in China and other countries in Asia by directly accessing a trading network that’s supported by a stringent risk management system and by providing specialiszed local solutions.

LOCATION: SINGAPORE

• Greet and welcome visitors in a warm and professional manner.
• Answer, screen, and forward incoming phone calls and handle meeting room bookings.
• Manage the reception area, ensuring it is tidy and presentable.
• Arrange courier services and manage the letterbox, including receive, sort, and distribute daily mail/deliveries.
• Maintain and manage pantry and office supplies, including daily cleaning of the coffee machine, refilling copier paper, and contacting building management or technicians as needed. Handle purchasing and restocking.
• Coordinate with the cleaning staff to ensure regular maintenance of the office area.
• Coordinate transport services, restaurant reservations, and food arrangements when necessary.
• Prepare coffee, tea, and other beverages for guests.
• Handle basic inquiries and provide support to other departments as needed.
• Run errands for the office and management as required.
• Print monthly invoices and staff e-claim forms for administrative and other business expenses, preparing them for review and payment.
• Provide secretarial support to the Management Team and assist with personal tasks and errands, as assigned.
• Handle travel bookings and logistics arrangements.
• Any other duties as assigned by the Company.

• Min Diploma with min 3-5 years working experience.
• Proven work experience as a Receptionist, Personal Assistant, Front Office Representative, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Must be able to speak in Mandarin as the role involves regular interactions with Mandarin-speaking clients.
• Excellent organizational and multitasking abilities.
• Customer service attitude.

COMPENSATION

Salary will commensurate with qualifications & experience.

We regret to inform that only shortlisted candidates will be notified.