Corporate Secretarial Executive - Toa Payoh

Corporate Secretarial Executive

We are looking for a proactive and detail-oriented Corporate Secretarial Executive to join our team in Singapore. This is a key position that supports corporate governance, client management, and regulatory compliance, contributing directly to the firm’s operational excellence.

Key Responsibilities:

1. Corporate Compliance and Documentation:

• Prepare and file statutory documents in compliance with ACRA regulations.
• Arrange board and shareholder meetings; draft meeting agendas, minutes, and resolutions.
• Maintain statutory registers and records (e.g., director and shareholder changes, share allotments/transfers).
• Submit annual returns, financial statements, and regulatory filings on time.

1. Client and Regulatory Liaison:

• Serve as the primary point of contact for clients regarding corporate secretarial matters.
• Advise clients on statutory compliance and notify them of relevant regulatory changes.
• Liaise with ACRA, IRAS, and other regulatory bodies to ensure timely and accurate submission of required documents.

1. Internal Collaboration and Coordination:

• Collaborate closely with internal teams to facilitate smooth workflows and communication.
• Provide regulatory insights and support to domestic colleagues in business operations.
• Actively participate in project planning, sharing compliance expertise to enhance client satisfaction and retention.

1. Professional Development and Special Projects:

• Attend industry seminars and events to stay current with developments in the corporate secretarial field.
• Undertake special projects and assignments as directed by management to support strategic objectives.

Requirements:

• Bachelor’s degree in Accounting, Corporate Secretarial Studies, or a related field.
• 1–3 years of relevant experience in corporate secretarial work, with a solid understanding of ACRA regulations and company law.
• Good command of English for communication, both spoken and written. Knowledge of Mandarin is an advantage but not required.
• Strong attention to detail and excellent time management skills.
• Proactive, self-motivated, and able to work effectively both independently and as part of a team.

• Become part of a dynamic, supportive team where your contributions directly impact the company’s success.
• Work with a diverse client base, developing your expertise in corporate governance and compliance matters.
• Enjoy a collaborative environment that values personal and professional growth.