Operations Executive - Woodlands

As the Operations Executive, you are expected to perform the following key responsibilities:

• Responsible for daily warehouse and logistics activities including of generating picking list, exchange note, stock transfer management, warehouse location management, GRN and etc.
• Responsible to maintain operational reports, inventory data and analysis for monthly reporting.
• Responsible for quarterly stock take planning, execution and reconciliation.
• Responsible to ensure accurate inventory system updates for exchange, goods return, damaged, expired or written off products.
• Monitor warehouse and office maintenance and coordinate repairs or actions as necessary.
• Support logistics arrangements including delivery scheduling and coordination with the delivery team and external logistics vendors for ad hoc delivery services.
• Coordinate with relevant parties to resolve delivery related issues, ensure orders are delivered in a timely manner and improve customer satisfaction.
• Responsible to oversee company vehicle maintenance schedule, road tax renewal, vehicle inspection, cash card and petrol card, etc.
• Responsible to submit traffic offense appeal to LTA and filing insurance report as and when needed.

• Ensure team follows food safety and warehouse safety standards in compliance with regulatory requirements.
• Ensure proper documentation of internal SOPs and compliance with company policies and procedures.
• Support internal audits or checks to maintain a safe and compliant working environment.
• Maintaining all the food and workplace safety records.

• Support the Operations Manager in implementing improvement projects and operational enhancements.
• Lead small-scale process improvement initiatives or system updates as assigned.
• Perform other ad-hoc duties / project as assigned by Superior.

Job Requirements:

• Experience supervising or coordinating small teams is an advantage.
• Experience in process improvement project work is an advantage.
• Able to work in fast paced working environment and with minimum supervision.
• Proficient in ERP, inventory, or warehouse management systems.
• Possess knowledge of logistics documents (invoices, picking lists, etc.) and warehouse processes and stock handling procedures.
• Posses strong coordination and communication skills.
• Exhibits leadership ability with a hands-on attitude.
• Meticulous in handling documents & data and high level of accuracy.
• Demonstrate problem-solving mindset.
• Able to clearly articulate and discuss ideas.