Programme Executive - Overseas Builds (6 months contract)

The Programme Executive (Overseas programmes) plays a crucial role in the smooth operation of our Programmes Department. As the primary administrator, you will be responsible for overseeing administrative tasks, safeguarding vital data and information, and representing the organisation as the key liaison in coordinating Batam Build and Global Village projects with volunteers and corporate partners.

Your duties will also include assisting the organisation in complex operation and undertaking ad-hoc tasks as needed, which may occasionally require working outside of standard business hours.

This is a 6 months contract.

Responsibilities:

• Act as the main point of contact for corporate donors and volunteers.
• Manage different teams simultaneously.
• Ensure timely updates on Customer Relationship Management (CRM) and other internal systems to facilitate data extraction and reporting.
• Manage digital document organisation.
• Manage report submissions to regional and international counterparts.
• Manage end-to-end volunteers:
• Manage enquiries on available projects
• Schedule various volunteer programme sessions, and conduct team briefing/presentation
• Manage and prepare internal documents, invoices and receipts
• Compile feedback to improve internal processes
• Able to manage emergency case

Competencies:

• A detailed-oriented and efficient multi-tasker who is also organised and resourceful.
• Adaptable team player, able to work independently or collaboratively with internal and external stakeholders.
• Excellent interpersonal skills and cultural sensitivity.
• Competent in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and CRM software (Salesforce).
• Effective written communication skills.
• Preferably able to speak Indonesian to communicate with counterparts from Indonesia.

• A tertiary graduate with administrative and organisation management experience.
• Is comfortable to uphold, communicate and affirm Habitat for Humanity’s principles; Pls refer to our website (https://www.habitat.org.sg/about-us) for the details.

If you are interested to join us and be part of our exciting and meaningful ministry, please email us your complete curriculum vitae. Do include a cover letter with your salary expectations and email it to [email protected].

Only short-listed candidates will be contacted for an interview.

Habitat's Expectations Surrounding Safeguarding:

Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity's code of conduct.