Part-time/Flexi Corporate Secretarial Executive - Yishun
Location: Singapore (Remote/Hybrid Options Available)
Company: Oktos Pte. Ltd.
About Us
We are a fast-growing corporate services and advisory firm serving SMEs and private companies in Singapore. Our mission is to simplify corporate compliance and deliver high-quality secretarial support that helps business owners focus on what they do best — growing their companies.
As we continue to scale, we are looking for experienced professionals who value autonomy, flexibility, and meaningful work.
What We Offer- ? Flexible work arrangements – choose part-time, flexi-hours, or hybrid remote
- ? Exposure to diverse industries and entrepreneurial clients
- ? Supportive, no-politics environment where your experience is valued
- ? Opportunity to grow with a nimble and expanding firm
Role Overview
We’re looking for a Corporate Secretarial Executive with at least 2-3 years of experience in a corporate services firm. You’ll manage a portfolio of SME clients and ensure they remain compliant with ACRA and IRAS requirements. You’ll have the flexibility to organize your workload around your preferred schedule, while working closely with our founder and team.
Key Responsibilities- Manage a portfolio of client companies, ensuring full compliance with ACRA/IRAS
- Prepare and file documents via BizFile+ (e.g., annual returns, director/shareholder changes, share allotments/transfers)
- Draft board/shareholder resolutions, meeting minutes, and maintain statutory registers
- Coordinate AGMs, EGMs, and board meetings as needed
- Handle incorporations, strike-offs, and other lifecycle events
- Liaise with IRAS for share transfer stamping and ensure accurate documentation
- Maintain and update statutory registers and company records
- Provide advisory support on corporate governance and regulatory obligations
- Communicate directly with clients and relevant government agencies
- Support internal systems for document filing, compliance tracking, and version control
- ✅ 2–3 years (or more) of experience in a similar role at a corporate secretarial or accounting firm
- ✅ Familiar with ACRA BizFile+, Companies Act, and IRAS stamp duty processes
- ✅ Able to draft resolutions and communicate confidently with clients
- ✅ Highly organized and detail-oriented
- ✅ Comfortable with remote work tools and self-directed work
- ✅ Bonus: CSIS qualification or pursuing SAICSA/ICSA
- You’re a parent, returning-to-work professional, or just value flexibility
- You want to escape rigid 9-to-6 structures but still do meaningful professional work
- You enjoy working independently with autonomy and trust
- ? Flexible hours: you set your preferred work schedule
- ? Remote, hybrid, or office-based (depending on your preference)
- ? Part-time: ~15–25 hours/week (negotiable based on availability)
How to Apply
Send your resume to danni@oktos.com.sg with a short note about your current situation and availability. We’d love to understand what kind of arrangement works best for you.