Executive Assistant cum Receptionist - Yishun

Job Summary: The Executive Assistant cum Receptionist will play a crucial role in supporting the executive team while also managing front desk operations. This position requires a proactive, detail-oriented individual who takes the initiative to support others and maintains a professional yet friendly demeanour at all times.

Key Responsibilities:

1. Executive Support:

• Provide administrative support to the executive team, including managing calendars, scheduling meetings, and preparing agendas.
• Assist in the preparation of reports, presentations, and correspondence.
• Coordinate travel arrangements and itineraries for executives, ensuring all logistics are handled smoothly.
• Maintain confidentiality of sensitive information and exercise discretion in handling inquiries.

1. Front Desk Operations:

• Greet and welcome visitors, clients, and employees with a smile and a friendly attitude.
• Manage incoming and outgoing mail and packages.
• Maintain the reception area, ensuring it is clean, organized, and presentable at all times.

1. Office Management:

• Assist with pantry & office supplies inventory and ordering, ensuring all supplies are adequately stocked.
• Manage the issuance of office passes for employees and visitors, ensuring proper documentation and compliance with security protocols.
• Support the organization of company events and meetings, including logistics and catering arrangements.
• Collaborate with IT and facilities management to ensure office equipment is functioning properly.

1. Communication:

• Serve as a liaison between executives and other staff, as well as with external clients and partners.
• Handle inquiries and resolve issues in a timely and professional manner.
• Maintain effective communication across all levels of the organization.

Qualifications:

• At least a Diploma in Business Administration or a related field preferred.
• Proven experience as an executive assistant, administrative assistant, or receptionist in a corporate environment.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Ability to work independently and as part of a team in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Professional appearance and demeanour, with a friendly and approachable attitude.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional development and career growth.
• A dynamic and supportive work environment.