Temp Admin Executive - 2 [RSIS] - Choa Chu Kang

apartmentNanyang Technological University placeChoa Chu Kang scheduleFull-time calendar_month11/1/25

The S. Rajaratnam School of International Studies (RSIS), a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:

Temp Admin Executive

Administrative

Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
Assist with note taking and following up on action items to ensure completion according to agreed timeline.
Maintain and update all documentation in shared drive as and when necessary.
Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP
Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to

Designing and distributing EDMs and invitations
coordinating with speakers / guests
managing event registration and tracking attendance
collecting and compiling of event feedback
following-up with attendees for any various requests

Providing secretariat support by

Answering and replying to delegate emails
Assisting and following through with delegates on their queries
work with NTU appointed vendors to make travel and accommodation arrangements

Staffing secretariat at ICCS including

Assisting speaker and delegate management
Co-ordinating with OIA and Rapporteur Teams
Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference
Work with appointed vendors as necessary

The ideal candidate should be proficient with Microsoft Office Programmes such as Outlook, Word, Excel and Powerpoint. He/She should have a good command of the English Language and have strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment.

This position is office-based. Some work experience in a similar role is preferred.

All applicants should submit the following:

A cover letter specifying how your qualifications match the job description; and
A detailed curriculum vitae.

We regret that only shortlisted candidates will be notified.

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