Part-Time HR Executive cum Secretary - Toa Payoh

Reports To: HR Manager

Job Description

We are seeking a detail-oriented and proactive HR Executive cum Secretary to support our HR and administrative functions. This part-time role is ideal for someone with experience in human resources, secretarial duties, and familiarity with IPC regulations.

Key Responsibilities:

HR & Administrative Support:

• Assist the HR Manager with day-to-day HR operations, including maintaining employee records, processing claims, and handling leave administration.
• Ensure HR policies and procedures align with statutory requirements, particularly for an Institution of a Public Character (IPC).
• Support recruitment, onboarding, and other HR-related documentation.
• Prepare periodic HR reports for management review.

Secretarial & Meeting Coordination:

• Take minutes of meetings, ensuring accuracy and timely distribution.
• Organize and schedule board and committee meetings, maintaining proper documentation.
• Liaise with internal and external stakeholders for administrative and governance matters.

Compliance & Data Protection:

• Assist in ensuring the organization complies with IPC regulations and reporting requirements.
• Support procurement and purchasing procedures in line with governance guidelines.
• Act as a Data Protection Officer to oversee personal data compliance.

Requirements:

• Prior experience in HR administration, secretarial work, or governance compliance.
• Strong knowledge of Singapore’s Employment Act and IPC-related regulations is a plus.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and HR systems.
• Strong attention to detail and ability to handle confidential information.

Working Hours & Compensation:

• Part-time (flexible schedule to be discussed)
• Competitive remuneration based on experience

How to Apply:

Interested candidates can send their CV and a short cover letter to [email protected] with the subject "Application for Part-Time HR Executive cum Secretary".