Receptionist cum Admin Assistant - Bukit Batok - ref. v5464003

Job responsiblity:

• Handle day-to-day front desk reception duties
• Greet walk-in customers & direct them to respective department
• Handling all telephone calls and messages in a timely and professional manner
• Handle incoming & outgoing correspondence (including emails, letters/courier) by record down the details.
• Assist with daily administrative tasks, including filing, data entry, and document management
• Maintain admin vendors list. (Stationery/ Pantry/Envelopes and etc.Issue company t-shirts and keep track of its inventory.
• Issue Safety shoes (from warehouse dept)Issue company access cards for employee onboard
• Maintain and update locker keys list – Include both offices- Joo Koon & Jurong Port Road
• Order Envelopes, Corporate Note Book/Diary,namecards and etc.
• Monitor employee portal in IHP
• Maintain and issue medical chit for PRC workers– Every 6months
• Coordination work with Housekeeping to ensure general cleanliness of function rooms and meeting rooms and reception area.
• Coordinate with vendors for office supplies and pantry supplies.
• Coordinate office events and activities
• Ensure the office environment is well-maintained and organized
• Ensure compliance with record-keeping and confidentiality standards
• Travel to sub office (Jurong Port) once time a week for admin matter
• Update contact list from time to time
• Perform other ad hoc duties as assigned.

HR Support:

• Register thumbprint for both Main entrance & Rest room access
• Register Training courses – First Aid course, Safety courses, refresh courses (Backend department), maintain training record
• On boarding- Print relevant forms and prepare Personal file (Green) before employee onboard
• Off boarding – Collect back uniform, safety shoes, access card & keys etc.
• Manage and monitor leave records (Mc, Urgent Leave)

Requirement:

• Min. 3 years of relevant working experience
• GCE ‘N’ or ‘O’ Level /SPM
• Ability to work independently as well as with a team
• Familiar with Microsoft Word; Excel; Power Point
• Billingual ( English and mandarin)