Administrative Assistant - ref. u72813423

Administrative Assistant Job Description

Job Summary

You will also be performing a variety of administrative and clerical tasks and providing support to Operation and Delivery Orders (Dos) team.

• Greeting and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen, and forward incoming phone calls.
• Ensure the reception area & meeting room is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort, and distribute daily mail/deliveries (DHL).
• Maintain office, toilet and pantry supplies.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
• Provide support to Project and issuing of Delivery Order team.

• Proficiency in Microsoft Office Suite.
• Hands-on experience with office equipment (e.g., fax machines and printers).
• Professional attitude and appearance.
• Solid written and verbal communication skills.
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude.

• GCE ‘N’ or ‘O’ Level or equivalent; further training in office management is beneficial.