Executive Assistant

Job Responsibilities:

• Managing calendar, scheduling appointments, and organising meetings;
• Perform due diligence checks for all new clients and annual review for out existing clients, including clients from audit, corporate secrectarial, tax and other professional services departments;
• Assisting in the preparation and maintenance of corporate records, including board meeting minutes, resolutions, and annual reports;
• Coordinating and organising board meetings and shareholder's meetings;
• Ensuring compliance with corporate governance requirements and regulations;
• Assisting with preparing legal documentation and contracts;
• Handling correspondence, screening calls, and responding to inquiries;
• Making travel arrangements and coordinating logistics for business trip;
• Assisting with personal tasks and errands as requested by the head(s) of departments;
• Undertaking additional responsibilities and ad hoc tasks as assigned by the various head(s) of departments;
• To possess and display strong organisational skills, attention to detail, effective communication skills, and the ability to multitask and prioritise effectively;
• All ancillary and related work connected with the role of an executive assistant.

Requirements:

• A relevant bachelor's degree in business, education, management, office administration, or communication.
• Independent and able to work with minimal supervision.
• Required skills(s): Computer literate (particularly MS Word, MS Excel and PowerPoint), administration, operational, detail-oriented.
• A team player with a positive attitude and a willingness to learn and grow.