Office Manager - Bedok
Job Opportunity: Office Manager
Job Overview:
The Office Manager will oversee the day-to-day operations of the office and ensure it is organised, efficient, and well-maintained. This role requires strong organisational skills, attention to detail, and the ability to multitask in a fast-paced environment.The Office Manager will work closely with our FC/FSM/FSAD/FSD to provide backend administrative support, maintain office facilities, and handle various operational tasks.
Key Responsibilities:
Administrative Support: Provide administrative support to senior management and staff, including scheduling meetings, answering phones, and handling correspondence.
Office Organization: Ensure the office is clean, organised, and fully stocked with necessary supplies. Order office supplies and manage inventory.
Event Coordination: Assist in planning and organising company events, meetings, and conferences, ensuring all logistics are in place both locally and internationally.
Financial Administration: Assist with budgeting and tracking office expenses. Process invoices, manage office petty cash, and coordinate payments for services and supplies. (OJT will be provided for familiarisation)
Record Keeping: Maintain and organise files, records, and databases. Ensure compliance with company policies and legal requirements related to document storage; namely MAS, IRAS, MOM.
Communication Hub: Serve as a point of contact for office-related queries and communicate effectively with both internal and external stakeholders, delegating resources with management approval to the suitable staff to handle various situations
Travel Arrangements: Organise travel for staff, including flight bookings, hotel accommodations, and transportation.
Skills & Qualifications:
Education: A minimum diploma or equivalent is required. A bachelor’s degree in business administration, management, or a related field is preferred.Experience: Prior 3 – 5 years experience as an Office Manager or similar role.
Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and office management software. Familiarity with basic bookkeeping and budget tracking as well as having knowledge on AI usage will be a plus point.
Organisational Skills: Strong ability to multitask, prioritise tasks, and manage time efficiently. (Need to be able to work in fast paced environment)Communication Skills: Excellent written and verbal communication skills. (English)
Leadership Skills: Ability to supervise and motivate a team of administrative staff.
Problem-Solving: Ability to identify and address issues quickly and effectively, with a solutions-oriented mindset.
Attention to Detail: Meticulous on details
Working Conditions:
Full-time position.
Typically works in an office environment with regular office hours.
May occasionally require overtime for special events or projects.
Salary : 4-5 k depending on experience