Executive Assistant / Support Admin (Banking Domain) - Geylang

Executive Summary

As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.

We are looking to hire a Executive Assistant / Support Admin to support our client in Singapore which is a top global investment bank.

This role is responsible for providing administrative support and help run a smooth day-to-day functioning of organization which includes Portfolio, Logistics, Financials and Workforce along with Business Support and Technology teams. Support organization routines, stakeholder reporting and meet the dynamic requirements expected from regional stakeholders.

Responsibilities:

• Establish Meetings and Governance routines for stakeholder.
• To work to defined business standards and processes, performing a wide range of business support tasks with due regard to confidentiality and safeguarding,
• Work closely with country technology executive on day-to-day organization matters
• Expense management through Resource changes, on-boarding, off-boarding, reporting and metrics as well as reconciliation with overall APAC Technology organization reports.
• Attend General ad hoc requests as needed for executive level meetings, business presentations, corporate communications, etc.
• Generate Organizational metrics.
• To create and manage information relating to finance, staffing information, procurement, or any other service requirement.
• To undertake a range of financial support processes, processing claims and orders, engagement events, logistics, resolving issues.
• Collaborate with other business support staff and administrative assistants.
• Assist in ad hoc financial analysis and reconciliation.
• Administration and Business Support Activities on Requisitions, HC, Seats review and management.

Skills:

• Excellent communication skills (written and verbal).
• Desirable to have multilingual verbal communication with Singapore, Hong Kong and Taiwan staff.
• At least 2-4 years of working experience as an executive assistant / personal assistant / secretary or support admin
• Diploma / degree in related fields e.g., finance, accounting, business administration or equivalent.
• A team player and collaborate well with multi-ethnic and multi-cultural team spread across Asia Pacific, peers, partners, and stakeholders.
• Good Time management. Strong data and analytical skills – quantitative analytics
• Management reporting skills, possess expertise in Excel, MS Access, Tableau and PowerPoint to communicate progress against targets.
• Experience in a presentation/graphic design role in and Technology Services Company is a plus.