Toa Payoh - Executive Secretary

Responsibilities

Job Summary

We are seeking a dedicated and highly organized Executive Secretary to the Director / Executive Director to provide comprehensive administrative support.

The ideal candidate will excel in multitasking, possess excellent communication skills, and have a strong attention to detail. This role requires discretion, professionalism, and the ability to handle sensitive information with utmost confidentiality.

• Comprehensive administrative support to Directors.
• Written Communication: Draft, proofread, and edit a variety of documents, including correspondence, contracts, meeting minutes, reports and presentations..
• Meeting Coordination: Organize and attend meetings, take detailed minutes (when applicable.
• Project Management: Manage and maintain Senior Management's special and strategic projects, handling confidential information .
• Travel Planning: Manage travel arrangements for the Executive Directors, including itinerary planning, accommodation, transportation, and expense reporting.

• Diploma in a relevant field preferred.
• Proven experience as an Executive Assistant or Personal Assistant to senior executives.
• Preferably past experience in legal firm/shipping firm
• Exceptional written and verbal communication skills.
• Proficiency in both English and Mandarin for communication
• Proficiency in Microsoft Office Suite and other relevant software.
• Strong organizational and time management skills.
• Ability to handle confidential information with discretion.
• Excellent problem-solving and decision-making abilities.
• Flexibility to adapt to changing priorities and work under pressure.