Tampines - Executive Secretary

Working Days & Hours: 5 days’ work week

1. Provides high level administrative support and assistance to the General Manager and/or other assigned leadership staff.
2. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
3. Schedules and attends Management Committee meetings on behalf of executives, taking notes and recording minutes.
4. Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and/or distributes contents to appropriate staff.
5. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
6. Performs additional duties as assigned by executives.
7. Performs work pertaining to the Management Committee meeting:

• Sending out Notice of Meeting
• Preparing documents for Meeting
• Follow up on Meeting
• Prepare meeting minutes and distribute to the Members

1. Attends the monthly, HOD or ad hoc MC meetings.
2. Maintains appointment calendar for General Manager.
3. Drafts and prepares correspondences.
4. Implements the directions given by the General Manager.
5. Ensures that a smooth working relationship is established with the members of the Management Committee and the Management Team.
6. Attends to incoming calls and screen calls to GM’s office.
7. Others

• Follow the workplace safety and health system, safe work procedures or safety rules

• Not engage in any unsafe or negligent act that may endanger yourself or others working

• Use personal protective equipment provided to you to ensure your safety while working. You

1. Any other duties as assigned by Management.

• Degree in Administration/Management
• 5-8 years of relevant experience
• Good Knowledge of different business functions
• Meticulous team player with excellent time management and accuracy
• Dependable and good team player
• Strong team player, results and service oriented, ability to deal with issues and challenges and provide practical solutions
• Good communication and interpersonal skills

Required Skills

Microsoft Words, Excel, PowerPoint and Microsoft Office