Personal assistant cum office manager - Bedok

PERSONAL ASSISTANT CUM OFFICE MANAGER

• Key Responsibilities:

1. Personal Assistant Duties:

• Manage and coordinate the GCEO’s schedule, including meetings, appointments, and travel arrangements.
• Handle confidential and sensitive information with discretion.
• Liaise with internal departments & regional offices on reports, presentations, and correspondence submission to the top management for weekly/monthly meetings.
• Liaise with internal and external stakeholders professionally.
• Conduct research and provide executive summaries as needed.
• other ad hoc duties /assignments as assign by GCEO.

1. Office Management:

• Managing day-to-day activities, including handling telephone calls and emails, preparing documents, and other administrative tasks.
• Manage office supplies, equipment maintenance, and vendor relationships.
• Organize and oversee office events, meetings, and team activities.

1. Administrative Support:

• Manage office documentation, filing systems, and records.
• Process expense claims, invoices, and other administrative paperwork.
• Coordinate with IT and facilities teams for office maintenance and technical support.

1. Communication & Coordination:

• Act as the primary point of contact between the executive and internal/external parties.
• Draft and edit correspondence, emails, and official communications.
• Facilitate smooth communication between departments and stakeholders.

1. Event & Travel Coordination:

• Arrange business travel, accommodation, and itineraries for Director, executives and staff.
• Plan and coordinate company events, oversea conferences and activities.

Qualifications & Skills Required:

• Diploma/Bachelor’s degree in Business Administration, Management, or a related field.
• At least 3-5 years of experience in a similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and other office management tools.
• Ability to multitask and work under pressure in a fast-paced environment.
• High level of professionalism, confidentiality, and discretion.
• Problem-solving skills and the ability to take initiative
• Preferably with a class 3 driving license
• Bilingual in spoken language - English, Mandarin to liaise with oversea counterpart.