Personal Assistant to CEO - Toa Payoh

We are looking for a highly organized and reliable PA to provide administrative support to our top management, CEO and COO. The ideal candidate will be detail-oriented, possess strong organizational and communication skills, and be able to work collaboratively with various stakeholders.

Key Responsibilities:

• Manage the calendars of the CEO and COO, including scheduling meetings, appointments, conferences, and events.
• Take and prepare minutes for meetings.
• Screen phone calls and email correspondence.
• Handle sensitive and confidential information with utmost discretion and professionalism, ensuring privacy and security at all times.
• Ensure timely updates and renewal of company licenses and permits.
• Monitor property tenancy agreements and prepare new or renewal agreements.
• Assist in attending to VIPs and guests.
• Act as the liaison with government agencies such as JTC, BCA, etc.
• Support building maintenance and facilities management.
• Remind and assist the CEO and COO with personal payments such as income tax, road tax, insurance, and bills.
• Arrange travel for the CEO and COO, including accommodations, flights, and other necessary bookings, which may also include arrangements for the CEO’s family.
• Provide support for other projects and assignments as directed by management.

Job Requirements:

• Minimum Secretariat Certificate or Diploma in any discipline.
• At least 3 years of relevant experience in a similar role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and administrative skills.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with a pleasant and approachable personality.
• Ability to multitask and prioritize effectively.
• The chance to make an impact on operational excellence and customer satisfaction.
• Willing to work beyond office hours occasionally when required.
• Only Singapore and Singapore Permanent Residents need to apply.

If you are a proactive and resourceful individual looking for an opportunity to support senior management in a dynamic environment, we encourage you to apply!