Executive assistant - Toa Payoh

SUMMARY

The Executive Assistant provides high-level administrative support to senior executives, ensuring efficient day-to-day operations. This role involves managing schedules, coordinating meetings, handling confidential information, and facilitating communication within and outside the organization.

• Manage and maintain the executive’s calendar, including scheduling meetings, appointments, and travel schedule.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming emails, calls, and requests, prioritizing and responding as necessary.
• Serve as the primary point of contact between the executive and internal/external stakeholders.

• Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-ups.
• Planned and oversaw business events, conferences, and logistics for team gatherings.
• Ensure all required materials and resources are prepared ahead of engagements.

• Assist in tracking key projects, deadlines, and deliverables for the executive.
• Conduct research and compile data to support decision-making.
• Liaise with various departments to ensure smooth execution of assigned tasks.
• Any other related duties/projects assigned by Supervisors from time to time to meet business exigencies.

• Handle sensitive information with discretion and professionalism.
• Ensure compliance with company policies and procedures in all executive-level interactions.

• Degree in Business Administration, Management or equivalent preferred
• At least 3 years of relevant working experience in a similar capacity
• Excellent Microsoft Office skills (Words, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent written and verbal communication skills
• High level of discretion and professionalism in handling confidential matters
• Strong problem-solving skills and a proactive approach
• Sensitive and flexible approach to working with people