Toa Payoh - Executive Assistant (Legal Firm)
The Company
Our client, an international legal firm, is currently seeking to hire an Executive Assistant cum Office Manager to support their partners.
The Role
The successful candidate will provide comprehensive secretarial, administrative, operational, and office management support to the senior leadership team.
Responsibilities
Executive Support- Manage partners' calendars, meetings, conferences, and events.
- Handle travel logistics for senior leadership, including reservations, itinerary development, visa applications, and expense reports.
- Prepare and manage correspondence, reports, and documents.
- Organize and coordinate meetings, conferences, and team events.
- Handling expense claims
- Oversee office maintenance, mailing, supplies, equipment, and errands.
- Develop and maintain a filing system for easy accessibility and retrieval of information.
- Provide support with basic HR duties such as issuance of office access cards to new hires, on-boarding, training, and managing leave records.
- Identify opportunities for operational and procedural improvements.
- Liaise with vendors, service providers, and the landlord to ensure smooth office operations.
- A minimum of 5 years' experience in an executive support role.
- Proven office management, administrative, or assistant experience.
- Excellent MS Office skills and ability to become familiar with organization-specific programs and software.
- Strong organizational and planning skills in a fast-paced environment.
- Exceptional multitasking and prioritizing skills.
- A team player with the ability to work independently with minimal oversight and great decision-making skills.
- Excellent written and verbal communication skills.
- High level of discretion for both business and personal affairs.
Apply Today
Please send your resume, in WORD format only and quote reference number SK13175920, by clicking the apply button. Please note that only short-listed candidates will be contacted.
Robert Half International Pte Ltd. Co. Registration no.: 200612189E | EA Licence no.: 07C5595 | Susan Koh EA Registration no.: R1107882
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