[ref. o48672422] Admin assistant (part-time) - Woodlands

My Art Studio (Singapore)

We are passionate about excellence with a key focus in making our lessons fun, engaging and building genuine relationships with students and their families.

(Singapore - NORTHEAST)

Position Overview:

The ideal candidate is organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Responsibilities:

• Customer Service and Administrative:
• Counter duties (inclusive of handle enquiries & fee collection)
• Able to handle and follow up on students’ registration and payment. Prepare, analyse and ensure accurate and timely collection of school fees.
• Scheduling student’s lessons and working closely with teachers on their scheduled lessons and replacements.
• Provide excellent customer services and proactive follow up on customers’ email, walk up and social media’s enquiries
• Strong understanding of our products and service to support parents inquiries, marketing and promotion of our products.
• Handle Sales requests, assist in preparation and proposal for sale of service/products, materials and books
• Maintain and organize office supplies, equipment, and inventory as needed.
• Maintain and update of students’ database system records and ensure accuracy of data, understanding of databases, and filing systems.
• Organize digital and physical files, ensuring that all materials and documents are easily accessible.
• Assist in preparing reports, presentations, and documentation for internal and external stakeholders.
• Manage incoming and outgoing correspondence, ensuring timely and appropriate responses.
• Providing administrative and operational support to director
• Provide facilities management for studios
• Handle basic accounting tasks, such as tracking expenses, timesheets and invoices.
• Ad Hoc Tasks: Undertake various tasks or projects as assigned by studio management. This may include marketing research, light bookkeeping, and additional administrative duties.
• Working Hours: This is a part-time position, averaging 15-20 hours per week. The schedule may include be in Tue to Friday 10am to 6pm and occasionaly evenings to accommodate studio events.

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Qualifications:

• Must be very proficient and fluent in English language (both spoken and written). Knowledge of additional language will be a bonus.
• Customer-oriented person who excels in providing excellent service
• Cheerful and sociable and able to work well with current team and young children.
• Enjoy working and able to communicate well with young children.
• Independent, meticulous and able to produce quality work.
• Strong written and verbal communication skills for effective interaction with team members and external contacts.
• Proficiency in using Microsoft Office(Word, Excel, PowerPoint) and basic knowledge of graphic design tools is a must.
• Familiarity with social media platforms and digital marketing strategies is a plus.
• Excellent organizational skills and attention to detail to manage multiple tasks and projects simultaneously.
• Ability to work independently, take initiative, and prioritize tasks effectively.
• Strong problem-solving skills and adaptability to evolving situations.
• Prior experience in marketing or administrative roles is advantageous but not mandatory.
• Positive attitude, willingness to learn, and a team player mindset.
• Counter Service 1 year (Preferred)
• Have Interest or knowledge in Music and Art (Preferred)
• Higher Secondary/Pre-U/'A' Level, Diploma, Advanced/Higher/Graduate Diploma
• Job Types: Permanent Part-Time and able to commit at least 24 months.
• Salary: Starting from $9 per hour (Depending on qualification and experience and posting)
• Prepare to work on at least two weekdays (between 10am to 6pm)
• Location is in Serangoon Garden

Interested candidates are invited to submit their resume, and a cover letter detailing their relevant experience to career@myartstudio.sg.

Please include " Administrative Assistant Application – Part-time] [Your Name]" in the subject line. Shortlisted candidates will be contacted for an interview.

Only shortlisted candidates will be notified.