Bedok - Personal Assistant to Deputy CEO (2-Year Contract)

1. Job Summary

The job holder also serves as a liaison officer to the Malay/Muslim (MM) Political Office Holders (POHs), Yayasan MENDAKI Board of Directors (BoDs), Institutional Members and Individual Members.

The job holder is expected to work from 8:30 a.m. to 6:00 p.m. on weekdays. The job holder is largely expected to work in an office environment. On occasion, the job holder may need to work outside official hours on weekends to support in the running of events.

1. Key Responsibility Areas

• Assists the DCE with daily administrative duties that include managing a calendar of appointments, completing expense reports, composing and preparing correspondences, arranging detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Coordinates logistics for meetings with the DCE both internally and externally, including collating meeting papers/presentations from the secretariats.
• Communicates directly and on behalf of the DCE with MM POHs, BoDs, members, donors, partners, staff, and others on matters related to programmatic initiatives as directed.
• Supports the DCE in external commitments related to service on external boards, committees and other groups.
• Devise and maintain DCE office filing system including shared folder.
• Take notes and following up for meetings.
• Serves as the DCE’s administrative liaison to the MM POHs, BoDs, Institutional Members, and Individual Members of Yayasan MENDAKI.

• Covers the duties of PA to Deputy CEO and/or CEO (only PA’s duties) in his/her absence.
• Any other duties as directed and assigned by the Deputy CEO and CEO, for example, to support in staff engagement and organizational development effort for the Group that DCE is leading.

1. Requirements

• Minimum 2-3 years of working experience as a Personal Assistant.
• Minimum a Diploma in Business Administration or related disciplines example HR and organizational development.
• Able to work independently and in teams.
• Confident and has a good working attitude.
• Good written and verbal communication skills.
• Good interpersonal skills.
• Excellent organisational and time management skills with the ability to work with various stakeholders in a fast-paced environment.
• Strong IT literacy and ability to work proficiently with Microsoft Word, Excel and PowerPoint.