HR & Office Administrator - Bedok
About STYL Solutions
Ride on the wave of Industry 4.0! Join STYL Solutions in the forefront of using Fintech and IoT technologies for smart city/nation transformation.
STYL Solutions designs, develops, and supplies hardware, software, and integrated solutions for applications in payment, loyalty management, location tracking, self-service operation, and telemetry. Our market segment coverage extends from financial services, retail, mass transit, and education to social services markets in Singapore and South Asia Pacific today.
Our mission is to use Fintech and IoT to create smart and efficient cities that enhance Quality of Life through convenience and healthier living.
Job Description
Our HR & Office Administrator plays a vital role in ensuring operational efficiency, supporting human resources functions, bridging the communication gaps, enhancing employee experience, and facilitating compliance and to achieve the organizational mission, vision and goals.Reporting directly to the General Manager, you will oversee the HR day-to-day functions and foster a positive and productive work environment. You will also be the primary point of contact for office management, employee concerns, operational challenges and initiatives to strengthen the Company’s employer’s branding and future-proof our business.
Job Responsibilities- Assist with day-to-day operations of the HR and Office functions.
- Maintain and update employee records in accordance with company policies and standards.
- Process documentation and perpare reports related to personnel activities (staffing, recruitment, trainings & evaluations, grievance, performance evaluations etc.)
- Coordinate company and HR events, including townhalls, festive celebrations, engagement activities, training sessions, business trip bookings and surveys.
- Check and process the employees' monthly claims, leaves and payroll by providing relevant data.
- Responsible for Company insurance, license and medical insurance and claims etc.
- Update fair HR policies, ensuring employees understand and adhere to them.
- Liaise with public/labour authorities and agencies regarding surveys, grants and emergencies.
- Handle HR-related feedback, complaints and grievances professionally.
- Perform other ad-hoc HR-related tasks and projects as needed.
- Support recruitment efforts by collaborating with hiring managers to create JDs, posting job ads, conducting screening calls, scheduling interviews, and managing the onboarding porcess.
- Plan and coordinate internships with the institutions.
- Work with recruiters to source candidates and maintain the candidates' database.
- Manage all work/office assets and pantry supplies.
- Oversee and ensure the general maintenance and housekeeping of the office premises and equipment.
- Uphold workplace health & safety standards and ensure compliance by all employees.
- Assist with training and certification related to workplace health and safety as necessary.
- Candidates must possess at least Min. Diploma in Human Resource Management or equivalent
- Min 2 years of experience in HR and Office administration or similar role
- Experience in managing the recruitment processes will be an added advantage
- Proficient in Microsoft Office tools and HR Cloud-based systems (Info-Tech)
- Good knowledge of local Employment Act and other employment legislation and regulation
- Independent, pro-active and able to execute tasks within tight deadlines
- Good communication and interpersonal skills
- Work experience in SMEs and / or Fintech industry will be an added advantage