Business Operations Executive / Secretary #LuxuryRetail #NJH

Our client, a high end Watch Brand, urgently requires:

Business Operations Executive (Secretary / EA)

Job Purpose:

1. To act as link between Switzerland and retail partners in the region.
2. To handle office administrative tasks.
3. To assist Marcomms with event related tasks

• Process and file invoices between Switzerland and Singapore office
• Process and file invoices between Singapore office and retailers.
• Monitor regular payments from retailers to Singapore office
• Coordinate shipments between Switzerland and the region
• Coordinate shipments and deliveries within Singapore.
• Assist with travel planning, hotel reservations, flight bookings for the management.
• Liaise with hotels for training preparations, assisting in negotations for preferred hotel room rates.
• Assist Marcomms department with event related tasks, this entails shipment, carnet application, VM assets.
• Coordinate and manage day-to-day operations at the office, this includes managing office supplies, contractors (cleaning, AC etc), food & beverages order and payments.
• Aid in correspondence for the managing director, such as emails, letters, packages, phone calls and appointments.
• Ensuring availability to help colleagues and employees where necessary.

Requirements:

• Minimum 3 years’ experience in secretarial & business operation support with a retail / FMCG or services industry
• Degree / Diploma in any discipline
• Organizational skills to assist with various tasks.
• Proficiency in basic computer programs, Microsoft Office (Word, Excel, PowerPoint, Outlook), and basic typing abilities.
• Communication skills, a pleasant demeanor and the ability to work with various types of personalities within an office setting.
• Attention to detail to submit work or send communications without error.
• Possessing analytical and numerical skills with good command of written communication
• Excellent organizational and time-management skills.
• Able to resolve conflict timely and professionally

Interest applicants, pls email updated resume to jessie@recruitexpress.com.sg

Jessie Hoe Huey Miin

CEI Reg No. R1103861

EA Lic: 99C4599