Personal Assistant cum operation - Toa Payoh

Stag Match hosts a wide range of Adult and Children Courses and Certification ( Diploma Qualification , Enrichment Courses and Workshops for both companies and individuals).

Stag Match is looking for an independent and team player PA cum Operation Personal .

• Process Director’s correspondence, ensuring that incoming correspondence is dealt
• with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Assist Director in researching and following up with action on matters which fall within
• the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings,
• preparing agendas, pre-meeting briefings and meeting papers.
• Assist/support Director and Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director.
• Screen and direct phone calls and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Take dictation and minutes
• Create and reformat effective presentations and documentation
• Source office supplies
• Prepare reports and documentation for meetings and appointments
• Devise and maintain office filing system
• Assist with other ad-hoc administrative and project requirements as needed
• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Able to co-ordinate and communicate with outsourcing IT team
• Assisting in Manpower coordination and scheduling
• Assisting in daily operation
• Assisting in Book-keeping of the business and payroll
• Assisting Training
• Improving SOP and Operation
• Project Management
• Providing Training to new staffs
• Interact and coordinate effectively with clients / stakeholder on business and administrative matters
• Assist with documentation and submission of reports to the management, when required
• Able to travel from branch to branch if requested

• Computer literacy
• Resourceful
• Having good IT knowledge ( eg : web development )
• Ability and have good project management skills
• Verbal and written articulacy
• Professional discretion
• Efficiency
• Well-developed time management skills
• Strong organisational skills
• Independent and initiative