[ref. g40250001] HR and Office Admin Specialist

Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.

Job Description:

The ideal candidate will have a strong background in human resources and office management, with a passion for delivering high-quality administrative support.

Key Responsibilities

Human Resources (HR) Responsibilities:

• Application and renewal of work visa/passes
• Onboard new employees, ensuring all documentation is completed accurately and timely.
• Maintain employee records, including personal details, job roles, and performance evaluations.
• Assist with employee relations, addressing concerns and helping to create a positive work environment.
• Process employee benefits and ensure all HR-related paperwork is filed correctly and confidentially.

Office Administration Responsibilities:

• Oversee daily office operations, ensuring the office environment is well-organized and equipped.
• Manage office supplies, ordering and maintaining inventory, and ensuring timely restocking.
• Coordinate and schedule meetings, conferences, and company events.
• Prepare reports, presentations, and other administrative documents as needed.
• Support the management of office facilities and liaise with service providers (e.g., cleaning, maintenance, IT).

Additional Duties:

• Act as the primary point of contact for HR and office-related inquiries.
• Manage and update HR-related databases and systems to ensure accurate record-keeping.
• Support payroll processing and ensure all time and attendance records are up to date.
• Handle ad hoc administrative tasks as assigned by management.

Required Qualifications:

• 2+ years of experience in HR and office administration.
• Experience with work visa applications and renewals.
• Open to recent graduates in Human Resources, Business Administration, or a related field.
• Strong knowledge of HR best practices, labour laws, and office management.
• Excellent organizational and time-management skills.
• Ability to handle sensitive information with confidentiality and professionalism.

DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status