Assistant Property Manager - Geylang

placeGeylang scheduleFull-time calendar_month 

About the Company

Haw Par Corporation Limited, a Singapore-grown multinational Group, has been listed on the Singapore Exchange since 1969. The Group is a leading enterprise with a strong consumer healthcare business, promoting healthy lifestyles through products like Tiger Balm, one of the world’s most well-known topical analgesics.

In addition to its healthcare focus, the Group also operates in the leisure business and has significant investments in securities and properties.

Haw Par Properties, a subsidiary of Haw Par Corporation, oversees the Group’s property investments, managing a diversified portfolio of prime properties. With a strategic focus on enhancing value, Haw Par Properties continues to play a significant role in the growth and management of the Group’s real estate assets.

About the Role

We’re seeking a motivated Assistant Property Manager to support the management of properties under Haw Par. The main responsibilities include tenant relations, property inspections, maintenance coordination, and lease administration. This is a great opportunity to grow your career in property management.

Key Responsibilities:

Tenancy Acquisition & Administration
  • Market available spaces
  • Liaise with property agents
  • Attend to all viewings by prospects along with agents
  • Tenant Relationship Management
  • Negotiate for best tenancy terms
  • Prepare Letters of Offer
  • Liaise with lawyers to prepare Tenancy Agreements
  • Monitor expiry dates and renewal lead time
  • Monitoring all money matters — Deposit, Invoicing, Collection, Arrears, Letters of Demand, Interest Charges, etc.
  • Parking matters - Season / Hourly / Breaches, etc.
  • Liaise with external legal advisers & Writ of Distress, etc.
  • Maintain systematic record management (physical and electronic)
Facilities Management
  • Attend to handing over and taking over of premises
  • Ensure safety and security of the premises
  • Oversee security, cleaning, and other building services maintenance contractors.
  • Work closely with technical staff on maintenance related matters.
  • Ensure well-being and operability of all fixtures and equipment
  • Liaise with vendors and suppliers — qualifying status / independence
  • Monitor expenditures (budgeted / non-budgeted)
  • Liaise on proposed work & work Orders
  • Work closely with external consultants such as architects, M&E consultants, QS Structural Engineer etc. on upgrading, improvement and development projects etc.
  • Monitor tenant’s fitting out work, reinstatement work, minor improvement works, routine maintenance work.
  • Oversee development projects, minor and major upgrading and renovation works
  • Monitor maintenance contract expiry dates and renewal lead time
Compliance & Reporting
  • Ensure compliance with property-related rules and regulations.
  • Manage property tax matters, including claims and contesting.
  • Conduct periodic property inspections (e.g., fire safety, structural, usage).
  • Obtain market reports (URA/JTC data, property consultants, asking rates, etc.).
  • Update and maintain tenancy schedule.
  • Prepare and submit the Monthly Management Report.
  • Maintain and update the Table of Financial Authority.
  • Participate in the Annual Budget Exercise.
  • Conduct Risk Management Reviews.
  • Assist in Annual Property Valuation.
  • Support Internal Audit activities.
  • Ensure adherence to internal control procedures.

Requirements:

  • Diploma or Degree in Property Management, Real Estate, Business Administration, or a related field.
  • At least 2-3 years of experience in property management or related roles, preferably in commercial or residential properties.
  • Excellent organizational skills with attention to detail.
  • Strong communication skills, both verbal and written.
  • Strong problem-solving abilities.
  • Team player with a collaborative approach to work.
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