Shipping Executive/ Senior Shipping Executive - Toa Payoh

Job Summary:

This role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

Key Responsibilities:

Contract Management:

• Organize and prepare shipping contracts in line with company policies and customer requirements.
• Ensure all necessary documentation is completed accurately and promptly for all shipping-related activities.
• Collaborate with internal teams to review and finalize contracts before execution.

Invoice Issuance:

• Prepare and issue invoices for shipping services rendered, ensuring accurate billing based on contract terms.
• Work closely with the finance department to ensure proper processing and follow-up on outstanding invoices.
• Monitor payment status and assist in resolving billing discrepancies as required.

Demurrage Payment Follow-Up:

• Track and follow up on outstanding demurrage payments, ensuring timely collection from customers.
• Communicate with shipowners, customers, and relevant stakeholders to resolve any demurrage-related issues.
• Maintain accurate records of all demurrage charges and payments.

Claims Handling:

• Handle claims related to cargo, shipping delays, or damages, ensuring proper documentation is collected and submitted.
• Coordinate with insurance companies, vendors, and customers to resolve claims promptly and effectively.
• Maintain a detailed record of all claims and their resolution status.

Documentation and Reporting:

• Maintain accurate records of shipping contracts, invoices, and claim status in the company’s systems.
• Prepare regular reports for management on the status of invoices, demurrage payments, and claims.

Communication and Coordination:

• Liaise with internal teams, shipping lines, third-party vendors, and customers to ensure smooth and efficient shipping operations.
• Provide timely updates on shipping status and any issues that may arise during the process.

Job Requirements:

• Minimum Diploma in Logistics, Supply Chain Management, Business Administration, or a related field.
• Minimum of 2 years of experience in handling Time charter and voyage charter operations independent.
• Strong knowledge of shipping contracts, invoicing procedures, demurrage payment processes and broker operations.
• Deep understanding of charter party terms.
• Experience in handling shipping claims and resolving related issues.
• Excellent organizational skills and attention to detail.
• Good English & Mandarin communication skill in order to liaise with Chinese speaking associates / client.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Ability to work independently and in a fast-paced environment.