Administrative Assistant (Facilities Management) - Toa Payoh

Job summary:

• Looking for candidates available to work:
• Monday: Morning, Afternoon, Evening
• Tuesday: Morning, Afternoon, Evening
• Wednesday: Morning, Afternoon, Evening
• Thursday: Morning, Afternoon, Evening
• Friday: Morning, Afternoon, Evening
• 1 year of relevant work experience required for this role
• Working rights required for this role
• Expected salary: $2,000 - $2,500 per month
• Overview

You will also be working closely with the operation director, facilities manager, and other team members to ensure that the services as agreed under the contract have been properly executed and delivered to the required standards.

Responsibilities:

• Handling and transferring of phone calls and emails.
• Facility management support includes total well-being and all matters relating to the office facilities such as maintenance schedules, pest control, cleanliness, security, pantry, assets, IT related matters etc.
• Provide administrative support to office and operations department including documentation, claims, quotations, stationary inventory, filing, photocopying, scanning etc.
• Assisting in project related works, including preparation of contractual document and upkeep projects progress status.
• Liaise with ground team in relation to facility maintenance to ensure smooth operation in the office/sites.
• To support customer service whenever required.
• Any other duties as assigned from time to time.

Requirements:

• Candidate must possess at least an O level/NITEC qualification.
• Proficient in Microsoft Office (Microsoft Word, Excel, and PowerPoint.)
• Well organized, meticulous, detailed and a good team player.
• Ability to work independently with minimum supervision and under pressure at times.
• Effective at prioritizing, organising, and meeting task deadlines.
• Possess a positive and keen to learn attitude.

Interested applicants please indicate your availability, expected salary and reason for leaving your previous employments in your resume.

We regret to inform that only shortlisted candidates will be notified.